Completed Proposal

[Kevin]

Once you have your bid prepared how do you deliver it to your possible client?

[Crowz]

We try to always deliver bids in person. Some, however, want faxed or emailed. Up to the perspective client mostly.

[jcmarkey]

We always deliver our custodial service proposals; it gives us a final opportunity to discuss some of the details that differentiate us from the competition. Besides our service proposal can run 30 to 45 pages with all the background information on our training, employee retention, quality control, products and equipment.

If we are submitting a proposal for extra service to an existing client we may fax a proposal but then we mail the original to be signed and returned in a business reply envelope.

[2Sisterz Janitorial]

Hi everyone,

I am new here. My name is Linda and I am from Ohio. I have been a janitor for several years and I would like to start my own. I would like to make an offer to the company I am cleaning now, but I have never written or seen a Proposal Letter before. Can anyone help me in this area? I would be so greatful.

Linda

[maximumc27]

Here you go... this is a letter I wrote up for our business..if you arent in Jacksonville Florida, then feel free to use this

Let us tailor an office cleaning program to meet your company's needs

Presenting a clean business environment is paramount to impressing clients and customers and improving morale among your employees. Our expert office cleaning services ensure a worry- free way for your business to maintain a professional atmosphere day after day. We do the work, so you can concentrate on your business. Whether you require daily office cleaning. weekly or monthly service, we will customize an office cleaning program specifically geared for your business. From reception areas to restrooms, #1 of A Kind has the resources and expertise to get the job done right the first time.

Our office cleaning programs commonly entail the following services, but are always designed around your particular janitorial needs:
Restroom cleaning and disinfecting
Trash gathering, collection, removal and recycling
Stair and elevator cleaning
Sweeping, mopping and polishing of floors
Entrance, reception area and foyer cleaning
Wipe and disinfect doorknobs, telephones and light switches
Kitchen and lounge area cleaning including sinks, countertops, microwaves, toasters, and refrigerators
Horizontal surface dusting
Floor dusting, wet mop and machine scrubbing
Air condition vent cleaning
Sanitizing all lavatory fixtures, sinks, partitions, walls, etc.
Vacuuming
Window washing and blind cleaning
Cleaning of light fixtures, baseboards, millwork, etc.

At #1 of A Kind, we understand the concerns of our customers and we work diligently to provide quality cleaning services while maintaining the security of your office or facility.

Upon completion of office cleaning, your premises will be secured. All lights will be turned off, windows and doors will be closed and locked and alarms will be set.

Trust your office cleaning to the experts at #1 of A Kind. For more information on our customized office cleaning service, feel free to call us at 904-535-3806. We will be happy to answer all of your questions.

[J4K Cleaning]

We always attempt to deliver them in person as well, one more opportunity to sell your self and your company!

[ECBS Clean Team]

We have always hand delivered them. BUT we are now playing with emailing them in a PDF format & then calling to answer any questions as they view the bid. I can go over it with them line for line, it looks great with pictures, etc & didnt cost me one drop of ink. ;D I think it looks impressive & goes with the whole technology idea we are promoting. It also saves me from trips where they take our proposal & say we'll call you after we review it

[RJ Cleaning]

We always try and deliver them, so we can go over everything. we want to make sure the customer has a complete understanding of them. some of our contracts are 15 pages long. small accounts I could care less, 2 pages.
we have sent a lot through the email also, requested by the customers, some times they want to review it, and will discuss it over emails. then a meeting will be set up to sign it.

Just did a bid the other day, big industrial company. brought it in, went over it with them.
they sent it to England to head corporate for review and approval, if they have questions they'll e-mail me. if they want changes, I'll change it, and email new one. takes about a month. then we'll set up another meeting as soon as it is approved for signing. we set up a start date, start date can take another month.
some contracts I had to wait till they send them to Netherlands and Switzerland. it can be a pain in the butt waiting, they don't move very fast out there. but the best part is. these kind of company's once your in, your in. they hate changes. the funny part is, sometimes if my money is late, before I react to it. I have to check to see if its a holidays in there corporates country. some of these country's celebrate the holidays for a week. banks and head offices everything closed for a week.

[russo]

it must be a BIG pain waiting to get paid. we don't have many big industrial facilities in portland, maine. portland is like an arts district with tons and tons of restaurants! we only target industrial accounts if they are in between commercial accounts on a route that needs building. we do this to fill in gaps and maximize time. the industrial accounts we have are like truck shops with lots of grease and lots of dust. well worth 30.00 per hour. our industrial clients agree. if they don't, we walk away smiling.. plain and simple.

Re: Completed Proposal
we usually fax in proposals and follow up with phone calls.

[AAJANITOR.COM]

We try to deliver them in person it's more professional and you can do another walk Though with the client holding the proposal. We have emailed a few but I like the hands on approach. I just bid on a Motorcycle Dealership and after the first night the owner called and asked us to bid on 2 more dealerships now we have 3. The one's in Louisiana are big for my standard about 200 bikes on the showroom. He's building another that will have 500 bikes on the showroom and an outdoor amphitheater for concerts. From what I've heard he owns about 50 of them nation wide and just bought the ones in Louisiana since the hurricane. I met him last week and asked him to give me a list of the others and if he does I'll give them to IJCSA for leads in other area's We don't service. "If you don't ask, don't cry"

[Kevin]

Thanks Wray!! Another good thing to do with the proposal is the day you have been invited for the estimate, schedule a time with the building manager right then to review your proposal when its finished. Example: Let me head back to the office and put this all together for you. When would you like to review it? Dont just drop off the proposal, schedule a sit down for review if possible.