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Post by Roman Cleaning Services on Jan 6, 2006 13:09:00 GMT -5
I haven't seen the place yet, but I gathered the following information from the manager.
There are 8 offices in the building that need to be cleaned. 42k sq ft, but 10k handle their own cleaning, which brings it to 32000. So without seeing yet, I would imagine each of is around 4000sqft. This a 3 night/week account. Assuming my calculations are correct, I would say maybe $43 per office,per cleaning...?
I go for the walkthru on tuesday at 9am. What other info should I get that would make it easier for you to give me more accurate advice? How much of a time frame should I give as far as when I'll have the quote written up? One more thing, what should I leave with them after the walkthru is over? I'm planning on a folder with a flyer, intro letter, insurance info, and a business. Ok...I'll leave you alone now, typing took a lot of energy.
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Post by Roman Cleaning Services on Jan 10, 2006 15:37:03 GMT -5
1-182=mgmt
2-1645=doctor
3.1762=physical therapy
4-3552=p.e.t scan office
5-5955=architects
6-5574=pulmonary and critical care
7-5314=chest physicians
8-3565=sleep center
general cleaning
total=29215
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Post by Grizzly on Jan 10, 2006 15:56:55 GMT -5
Looking at the make up of the offices I might suggest that you have a number of criteria to consider. Will you be required to train your staff in the handling of blood born waste, haz mat waste etc. What are the list of specifications for the building? I notice that 10K clean offices themselves , you might ask if they want a fixed cost or if they are expecting a fixed monthly cost for common areas such as hallways, public washrooms and then expect a varying cost for the rest of the building based on cleanable occupied space. This may change what you want to charge per sq. ft. after all your calculations. After a site inspection, I just leave them with my business card, all other pertinent info like a copy of your insurance liability page, workmens'comp etc. should be included in your proposal folder along with a copy of your standard contract , coverring letter, etc. Hope this helps.
Bill
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Post by Grizzly on Jan 10, 2006 16:00:08 GMT -5
Sorry: time frame to get them back a quote, I try to take no longer than 2 days to return a proposal. As far as getting more info, you need to get as much information as you can about what specifications they require. This not only makes your quote (and the profit you make ) realsitic it WILL seriously reduce any complaintes down the road.
Bill
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Post by russo on Jan 10, 2006 17:27:20 GMT -5
yea, i try to get proposals back within 2 days as well. also, give the prospect a quote for floor maintenance (hard surface and carpet& upholstery cleaning) w/ a maintenance program you plan to use. get your subs lined up if you don't provide the service. i have found that building owners would rather go to one company for a variety of services rather that to several. just my personal experience. sounds like a good gig if you get it. these steady paying jobs will allow you to grow more and branch out to different services if you chose. these small offices i always give a price on a visual (hourly method) rather than bidding by sq. footage. things under 50,000 sq. feet are better bid and priced more efficient when priced hourly for me. over 50,000 sq. feet i bid by sq. footage.
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Post by Roman Cleaning Services on Jan 10, 2006 22:49:42 GMT -5
its just basic cleaning....mop vaccuum trash dust etc. They dont need me to touch anything like medical equipment. kevin suggest 700 per visit. heres a copy of the email i sent him:
I did my walk thru for an ofice building today and need your help. its a big building with 8 offices within. 3 days/wk. Each offices has at least 8 rooms except mgmt. 1 mgmt office, 2 Dr. office, physical therapy clinic, cat scan office, archtect office, critical care center, and sleep center. plus public bathrooms and main halls. each office has 1-2 bathrooms. and four public baths. Totaling 29215. General cleaning only.floors/carpet care every 6 mo. i told him that would be bid seperate. using .35 sqft=10225.25 - 20%=8180.20. Is that how you do it? is the price per cleaning or what? I need a bi-weekly and monthly breakdown. Thanks
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Post by Kevin on Jan 11, 2006 8:55:14 GMT -5
From your email, how did I come to avg. $700.00 visit (sight unseen) There is different labor production rates out there I use 1.5 hours per square feet for general commecial cleaning so 29000/1.5= 19.333 hr On a facility this large 2 people so hours 37 X 15.50 =589.00 (1st ) Supply cost 29,000 x.002= $58.00 Roughly add $50.00 day management fee
$697.00 Now of course the building probaly closes down at 5 pm so you are not going to have 19 hrs a day, thats where you would split shifts and rotate a swing person. Dividing the hours. You will also have a little extra financial bonus on your hands if you have a trained crew that does good work fast, and properly. Once they are to the point of understanding the building, push them faster to get the same work done in less time, then get them to another account in the same night or keep on suggestive selling services that can be performed at an extra cost in the building where they are present. Now with all of this in mind, only you have seen the building, and know the production rate of your crew, your price that you want to charge is based on your business and economy.
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Post by Roman Cleaning Services on Jan 12, 2006 13:53:46 GMT -5
I submit my bid this morning. Me and God agreed on $600(i'm not the purest saint but its always good to pray). 700 was good but I did some math and I still profit well from 600 per cleaning, after employees and taxes. I gotta good feeling so hopefully it works out. They said the other guys weren't even dumping office waste baskets. Its always good to have a crew member check over the work. A tenant told she leave trash on the floor just to see if it gets cleaned up. As long as I do what they weren't, I'm good(empty trash, refill bathroom supplies). One other person is bidding. Think they'll bid lower? They liked me a lot. Hope that helps.
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Post by logan5127 on Jan 12, 2006 15:17:41 GMT -5
In religion, the number 7 is a perfect number. Just thought I would throw that in. I hate it when someone says they put trash or something on floor to see if someone would get it. Thats crazy. If someone is not doing their job their should already be trash there. We once did regular cleaning for a large bank. We kept noticing paper clips under trash cans. Then we noticed they where placed under desk in shape of a letter such as "D". I told my people to rearrange them into a different letter. I went in and talked to manager and told him his maint. guy had told us that he was told to do this. I told the manager if my people saw anything that looked like it was put there on purpose , not to touch it any longer. We got a call one week later and they said they where going to do it their self. Its pretty bad when a place is so clean they have to put stuff on floor to see if you get it. I guess pride took over and cost-ed me this contract , but I would do the same thing again. That is not my advice for anyone who is new in the business though unless you are willing to loose the account.
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Post by Roman Cleaning Services on Jan 12, 2006 16:06:45 GMT -5
its not clean by any means. why she was adding more trash is beyond me
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Post by Grizzly on Jan 12, 2006 21:31:59 GMT -5
I just love the games clients play, we enjoy seeing the infamous pennies on the floor. We pick them up, put them on the clients desk. We have one client that at least puts quarters on the floor. Same spot every two weeks. he must be testing honesty of staff as well as efficiency. Really feel like leaving him a message but we must rise above such petty feeling. LOL
bill
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Post by Roman Cleaning Services on Jan 13, 2006 13:36:44 GMT -5
Give me your input...the manager of this account says he's only paying $1800 mo, which explains why nothing is being done. He says the maintinence man does the whole building on tuesday & thursday in 5 1/2 hours. I called him cuz the manager wants me to "shadow" him. The other company comes MWF. The maintinence guy told me he spot cleans in those 5 1/2 hours. Just doing the mopping and vaccuuming in general areas, and just doing trash in the individual suites. He said if he tried to do what the cleaning service is supposed to do it would take him 7 1/2 hours. In my opinion , I'm doing him a favor by bidding 2400 a month, with workers at $9, taking 3.75 per clean(3), plus having to pay 7.65% in tax. He said he would pay more for a quality clean but it doesn't seem that way. What should I do?
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Post by logan5127 on Jan 13, 2006 15:13:19 GMT -5
Do you know exactly what the $9.00 hour cost you. In w/c, liability, payroll taxes and fees,uniforms and so on. It would cost me roughly $13.00 to !4.00 hour. Its hard to walk away from a job. But sometimes it may be best for your company. A lot of clients will also bluff you. They know you want this job. Now, their question is , how much will you pay for it? Hopefully in the end they will pay you to do the job and you will make some profit. Have you ever been to a flea market/farmers market. I went a while back. A guy had a skeet thrower for sale. He asked $40.00 and i said i will take it. I walked off then turned and walked the other way back past this guy. He was talking to a guy set up next to him and didn't see me. He said i got 40.00 out of that skeet machine. The other guy said how did you do that when you was only asking 30.00. the man replied that he went up on it so he could come down to $30.00 because everyone had been trying to talk him down on price. It sure made me feel stupid. Alittle further down the roll I found a pair of boots for $30.00, I asked the guy if he would take $20.00. He said no but he would take $25.00. I bought them also. I think most of the people at these markets enjoy dealing on the prices. Anyways I paid more than I would have had to for one item and more than I offered to another. I should have been more like some of our clients. The lesson hear is that they are people/clients willing to pay what you are asking and some are not. I'm a living example.
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Post by Roman Cleaning Services on Jan 13, 2006 22:31:19 GMT -5
he can take it or leave it. i'll have other bidsl
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Post by jdinstl on Jan 14, 2006 7:52:58 GMT -5
Oooooooooooooooh!
About them thar pennies on the floor! I've got an idea!
PIGGY BANKS!
Seriously -- Get tiny boxes of some sort, such as those to mail small items. Cut a slit in the box somewhere for the coins, then stick your logo and company name on the box, and stock 'em on your janitors carts. You might even want to put some schmaltzy wording like "Saving my pennies for a <company name here> cleaning!"
Whenever you see coins on the floor by a desk or such....put the bank on the desk, and dump in the coins. Then mark it and the amount on a report and give an obvious copy to your point of contact, or include the copy with your invoice. :-)
If any of you use Kirby vacuum's in your work, you might wish to shake out your sani-emptor at the job site before breaking down. This part of the vacuum is designed to collect coins and such.
Cheers,
John
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